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TITLE: Executive Office Manager
REPORTS TO: State Director
LOCATION: Seattle, WA
REASON FOR OPENING: Replacement
POSITION PURPOSE:
Provide administrative support to the State Director, Executive Director Greater Puget Sound Division and Chapter Management Team in order to advance chapter initiatives and achieve chapter goals.
POSITION RESPONSIBILITIES:
- Schedule appointments, arrange meetings and travel as needed.
- Make arrangements and coordinate all logistics for board and state team meetings.
- Direct phone calls and process mail for State Director.
- Manage volunteer database for annual donors, President’s Society members and board members.
- Serve as backup for data entry on VDEM, CWMS & Auction Tracker
- Process and maintain chapter and division files and records including matching gifts.
- Prepare correspondence and provide administrative support as needed.
- Order/purchase office supplies and maintain inventory as needed.
- Prepare weekly March for Babies status reports.
- Oversee completion and submission of regional and national reports to insure accuracy and deadlines are met.
- Create PowerPoint presentations to support meetings
QUALIFICATIONS REQUIRED:
- Bachelor’s degree or equivalent.
- Minimum of 4 years senior administrative experience.
- Proficient in Microsoft Word, Excel, PowerPoint and Desktop Publishing required; Photoshop and/or Indesign also preferred.
- Self-starter, excellent people skills; excellent phone, verbal and written communications.
- Demonstrated organizational and multi-tasking skills also required.
Robin Windsor
March of Dimes
Washington Chapter
1904 Third Avenue, Suite 230
Seattle, WA 98101
FAX# (206) 292-8190
rwindsor@marchofdimes.com
YHJ
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