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TITLE: Office Services Coordinator
REPORTS TO: Division Executive Director
LOCATION: Chesapeake, VA
REASON FOR OPENING: Replacement
POSITION PURPOSE:
The major purpose of this position is to supervise the day to day operations of the Division Office and provide computer support and serve as administrative assistant to Division Director. Twenty- eight hours per week.
POSITION RESPONSIBILITIES:
- Provide support to staff for computer software and work with regional Information Technology Department to maintain office equipment.
- Process Division expenses and receipts, including all invoices and bank deposits.
- Administer and control the inventory for the Division.
- Order/purchase and maintain office supplies; campaign and educational materials.
- Control and maintain files.
- Supervise volunteers and temporary office workers.
- Assure that all financial transactions are completed properly with a complete audit trail.
- Oversee and submit weekly attendance and expense reports to State office, incoming Division orders and required Division documents.
- Assist in training, organizing and helping volunteers at fund-raising events.
- Process all incoming and outgoing correspondence, including bulk mailings.
- Maintain and process data entry.
- Manage incoming and outgoing phone calls.
- Prepare, photocopy, and collation of materials and reports.
- Type correspondence and disburse as required for staff
- Assist staff as directed by Executive Director with fund-raising events, including attendance at select events.
- Assist with set up for Board Meetings as needed including notices, setup of location and ordering food.
QUALIFICATIONS REQUIRED:
- Associates degree computer support or equivalent experience
- Office experience (2 year preferred)
- Expert knowledge of computers (Microsoft Word, Excel & Power Point)
- Good interpersonal skills
- Excellent organization, analytical and writing skills
Cheryl Lee, Executive Division Director
860 Greenbrier Circle
Chesapeake, VA 23320
FAX# 757-361-0149
Email: Clee@marchofdimes.com
YHJ
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