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TITLE: Administrative Assistant
REPORTS TO: State Director of Program Services
LOCATION: Memphis, TN
REASON FOR OPENING: New Position
POSITION PURPOSE:
Provide both administrative and clerical assistance to State Program Director and Community Voice Project Director
POSITION RESPONSIBILITIES:
- Schedule meetings and appointments, communicate with constituents, make travel arrangements and assist with projects and the preparation of programs and events.
- Assist with correspondence, reports, charts, overheads
- Perform general duties such as greeting visitors, photocopying, faxing, answering inquiries, and handling incoming and outgoing communications.
- Help maintain and develop relationships with external and internal constituents and stakeholders and coordinate as necessary publications and mailings to keep stakeholders informed.
- Coordinate and assist with ongoing statewide community programming regular community meetings and community engagement projects.
- Establish and maintain filing and record keeping system; Provide bookkeeping support for grant accounts, including tracking budget, paying invoices, processing reimbursements and requesting checks; supervise student workers as needed.
QUALIFICATIONS REQUIRED:
- A High School Degree or Associate or Technical Equivalent: 2-3 years experience in working in an office setting
- Previous not-for profit experience a plus
- Experience in developing e-mails and word processing (MS Office preferred)
- Great organization skills and the ability to multi task
- Accounting and bookkeeping experience preferred
Mia Earl
Project Director
2175 Business Center Drive, Suite 5
Memphis, TN 38134
(901) 377-7296 (Fax)
E-Mail: Mearl-clemmons@marchofdimes.com
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